Are you Utilizing Your Office Space Correctly?

Office Space

Office Space

When your work station or office space is comfortable, it helps you to be more productive at work. In fact, this is the best time for you to get things done. Some companies provide their workers with a standing desk also that can be adjusted. Office chairs are also another important aspect of the workstation and the adjustable office chair can be your new best friend. Not all employees will have the same weight and height. For that reason, it is important to have the option to adjust both office desk and office chair to fit your office space.

The Right One

Having the right office chair and desk will ensure that you don’t have back problems or tension in your shoulders. It will also improve your posture. There are no specific measurements to sitting in a chair. So, when you have an adjustable chair, it makes life so much easier where you can get it to fit your own comfort. For that reason, an ergonomic office chair is the most ideal option to create an ergonomic office space. Let’s take a closer look.

Computer Monitor

Generally, your computer monitor should be placed at arm’s length. You don’t want to strain your eyes looking at a computer up close and all day long. When it is too close to you, you may have to round your shoulders. You may even have to bend your back to see the monitor. Keep phones and other objects close so leaning and reaching can be kept at a minimum. If you have to grab something out of reach, it is best to stand up. In your office space, be sure to maintain the distance from your office chair to your desk at all times.


Select an office chair that adequately supports the curvature of the spine and the lower region. Adjust the height so that your thighs fit parallel to the floor while seated. This allows the blood to flow freely through the legs while you are seated in your office chair and it keeps you more comfortable in your office space.

Keyboard and Mouse

Place your computer mouse in a position where it is easy to reach. It should be on the same surface as your computer keyboard. Position your wrists straight while typing and using your computer mouse. Keep the elbow close to your side. For added comfort, adjust the mouse setting so that with a light touch, it will respond.

The Telephone


If your office phone is used regularly, then it may be best to have a headset instead of cradling the phone between your ears and shoulder. This will only serve to adversely attack your posture in the long run.

Office Desk

Be sure that your office desk is not cluttered and that it has enough room underneath to fit your legs. If your desk is cramped, it will eventually affect your health. You could go a step further and get a foot rest for your office space.


An ergonomic office chair is able to make your working life a whole lot better. It will also make your work office space more comfortable. Use fewer accessories and keep everything to the minimum basics.

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How to Sit Correctly at Your Office Desk

Office Desk

Office Desk

Long hours of consistent work, meetings and appointments will usually require a lot of sitting. For some individuals, this might mean a lot of slouching throughout the day while seated in the uncomfortable office chair. Sitting properly in an office chair is important to maintaining good posture and avoiding chronic back pain. In addition to being seated properly in your chair, the same is true for sitting around an office desk.

Be Aware of your Posture

It is important that you protect your spine. For some reason, employees will slump in a chair as it is positioned behind the office desk without realizing that this is what is happening, unless someone points it out. It is natural because the spine has three curvatures in the back, located between the neck and lumbar. Blood should flow proficiently in this area while you are seated. For this to happen, you have to extend the body vertically and then relax the body slowly. You will feel your posture changing. Be aware of this when seated to maximize your comfort.

Be Stable

As much as possible use the armrests on the office chair. Position your hands so you have enough leverage to have a stable posture, reducing pressure on the arms, back, shoulders and neck. To keep oxygen going through your body and to improve your blood flow means that you have to assume a good posture. Place your feet on the ground and extend the legs. Get up from your chair and stretch, at least once every fifteen minutes. Lean back as much as you can. Let your office desk be your first support when you are getting up from being seated, especially after long periods. Try not to cross your legs when sitting. Maintain a parallel position, from neck to torso.

Being Accountable

If you work in an environment where you are close to other coworkers, then you can create an accountability system. Agree with the employees close to you to challenge you if you don’t get up every fifteen minutes and you would do the same for them.

The Computer and Your Back

Place your computer strategically on your office desk so that it gives you better leverage. Make sure that the computer screen is above eye level. Try as much as possible to sit upright. If you have to use a cushion for lumbar support, by all means, do so. This will improve your eye level when staring at the computer screen.


It is important to ensure that you have good posture when sitting in your office chairs at work. Be always mindful of how you are seated behind your office desk. Take this seriously because your health depends on it. Additionally, challenge your boss to invest in ergonomic office chairs and office desks.

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Office Chair: Steps to Creating Ergonomically Safe Workstations

Ergonomic Office Chairs

Ergonomic Office Chairs

When you are seated in an office chair for long periods of time at your workstation, you may suffer from poor posture or back pain. In order to maintain a posture that is healthy and to work in an environment that is most comfortable, then you have to setup the workstation appropriately. In other words, the way that your work space is setup will determine the level of your comfort throughout the day.

Healthy Posture

It is important to make an adjustment to the height of the office chair. This is essential in keeping your feet as flat as possible on the floor. This will help to keep the hips and knees at a similar height.   Be sure that your elbows are comfortably in a vertical position. In alignment with the ground, the forearms should have a parallel positioning. You should keep your wrists neutrally positioned as well. The height of most office desks is fixed. Make sure that you adjust the height of the chair to reflect these positioning.

The Wrists

Avoid the bending of your wrists, whether a sharp upward movement or direct downward movement. This will help to prevent carpal tunnel. It will also help to keep your wrists at ease as you type from your keyboard. From time to time, give the wrists a rest between typing and at times, try to elevate the wrists to encourage them from being used at a bad angle.

Shifting Position

Good posture is important. Therefore, try to shift your posture frequently. While you may have healthy work posture, if you are seated in one position all the time, it could damage your health and posture over a long period of time. That is why an adjustable chair is imperative so you can alternate your position.

The Guidelines

There are some guidelines to follow in order to keep a healthy posture. When you are seated for long periods of time, you should follow these guidelines below.

  • Be sure you are seated upright, keeping your torso and lower legs in a vertical position. Your thighs should be horizontally positioned
  • Sit in a reclined position, titling the chair’s backrest so that your torso is reclined in a specific degree.
  • For every office chair, the seat pan should be tilted at a 90 degree angle.

The computer monitor should be adjusted at eye level, in front of your face. For employees wearing bifocals, the head probably has to be tilted back so you can look directly down at the monitor and still be comfortably seated in your office chair.


For every employee, ergonomics is important in maintaining comfort. For that reason, ergonomic office chairs are usually suggested and highly recommended. For the next office chairs, employers may want to consider the ergonomics of it all.

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Steps to Properly Adjusting Your Office Chair

Ergonomic Office Chair

Ergonomic Office Chair

It is necessary to adjust your office chair, especially when you have to sit for such long hours at work and your boss expects a certain level of productivity. The height adjustment of your office chair is important to make sure that you maintain good posture. In addition, it is important to have the right office chair height to prevent lower back pains and possibly pinched nerves.

Pneumatic and Non-Pneumatic

Pneumatic or ergonomic office chairs are the newer chair models and non-pneumatic office chairs are the older models. Both the pneumatic and non-pneumatic office chair models are easy to adjust by just turning a bolt or maybe pressing a lever. Make sure that you make the adjustment with your actual height in mind, but also the office desk height.

Making the Adjustment

First, you should place your office chair in front to the table or desk that you are using while sitting in the chair as you adjust it. Doing it this way, you will be aware of the exact adjustment that you need to make for more comfort, of course.

The Control

Find the lever, button or turning bolt that acts as the control to adjust the height of your office chair. The non-pneumatic, which is the older office chair model, will have a turning bolt with a thick appearance. For pneumatic office chairs and non-pneumatic chairs, you will find a button, lever, or turning bold directly under the seat.

Take Up Position

Stand in front or next to the pneumatic office chair, pressing the lever up or down. It depends on the way that you want to make the correct height adjustment. Press up the lever, button or bolt and the office chair will be adjusted up and the opposite is true when you press down, the office chair will be adjusted down. Only one of your hands is needed to have this done. Why? Well, this is because you have to leave the other hand free to carry out the next step.

The Next Step

Slowly and gently pull or push down the seat with the other hand while moving it just a few inches each time you pull or push down. Release the button, bolt or lever as soon as you make the height adjustment that you want. Then the office chair will lock automatically in place. Turn the bolt to the left to loosen it. Slide your office chair now, up and down, setting it at the desired height. Tighten the lever, button or bold, locking it in position.


If you are able to sit in the office chair and your feet can be placed flat on the floor, then you would have adjusted it to the right height. Each office chair model is different. Therefore, you have to play with it a little until you get it right.

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Positive Features of an Ergonomic Office Chair

Office Chair

Office Chair

When someone works in an office, it usually involves a lot of time spent seated in an office chair. This adds a lot of pressure on the back and spine. It could also affect your posture. To avoid all of these issues, it is best to be seated in an office chair with ergonomic capabilities and features. This will allow your back and spine to be healthy and posture to improve.

The Adjustability

There are several kinds of ergonomic office chairs available on the market. No sole office chair is essentially the best. However, there are certain things to consider as it relates to buying a high-quality ergonomic office chair. With this, the person seated in the chair will find ways for it to work because of the adjustment capabilities.

The Features

When considering the limitations of the traditional office chair, there are several things that you should look for in an ergonomic chair. This includes:

  • Seat height, depth and width
  • Lumbar or lower back support
  • Backrest and armrests
  • Seat material

Seat Height, Depth and Width

The height of an office chair is necessary in order to be adjusted. With an ergonomic office chair, the user has the available option to do so. The height of the seat will range from roughly sixteen to twenty one inches from the floor for most working individuals. This gives the user the ability to place the feet flat on the ground with the thighs placed horizontally and the arms matching the height of the office desk. The seat of the office chair should have sufficient depth and width in order to comfortably support the user. The standard is generally seventeen to twenty inches in width. The depth should allow the person seated to be able to lean against the backrest without reaching. The seat should be able to be adjusted in its backward and forward tilt.

Lumbar Support

An ergonomic office chair usually has lumbar or lower back support, which is important to protect the user from unnecessary injury of sitting for a long time without the essential spinal and back support. There shouldn’t be any strain on the back or spine while seated and the ergonomic office chair offers just that.

Backrest and Armrest

The ergonomic office chair should have a backrest of twelve to nineteen inches in width. The angle and height of the backrest should be able to be adjusted if it is separate from the seating. The spine and back should be protected. If backrest and seat are combined, then there should be an adjustable feature for the back and forward angles with a locking device for securing the office chair and not allowing it to go too far in a backward position. The armrests should also have adjustable features to relax the arms and shoulders.

Seat Material

Ergonomic office chairs usually don’t have hard surfaces. They will generally have sufficient padding for comfort when seated for extended time periods. Cloth fabric is better than the hard surfaces.


Lastly, ergonomic chairs with a swivel feature helps the person seated to easily rotate when reaching for something from the office desk without having to strain. The employee’s health is important and so that is why you should make sure that your staff is well seated to facilitate comfort and prevent injury.

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How to Make a First Impression in Your Office Reception Area

Office Reception Area

Office Reception Area

Within seconds of going into the office, prospective customers will often decide what they want about your company, depending on the setup in the office. First impression, it has been said, is the lasting impression. At a glance, a customer will immediately decide your trustworthiness, and your finances, whether your company is in trouble financially or not. The potential customer will also make a determination of whether they should do business with you or not. Of course, you cannot control people’s thoughts. However, you can control how your office or reception area looks.

The Entry Way

First, you would put a bowl filled with sweets on a table or office desk in the reception area. Then you would pad the chairs or add a nice sofa. There are several other ways that you can communicate the professionalism of the office from the entry way.  Your welcoming smile may not be enough since this is what customers expect. However, you can spruce up the space with real plants. You can add lighting to create an ambiance and you can offer free Internet. Let’s go even deeper.

The Layout

The reception area must have a nice layout. You have to plan how you will execute this. You could start by strategically placing the office furniture so that the area is not crowded. You could design the space with a specific theme.  Your objective is to create a positive setting, designed tastefully to impress customers as they walk through the door.

Comfort and Relaxation

Visitors should feel comfortable as they sit on the office chairs or the sofas. Place the chairs and sofa close together so that the visitor does not have to walk too far away to be seated if the reception area is filled. Put magazines out to give the visitor something to read. Consider putting in a coffee maker as a courtesy to your visitors.

Sensible Design

Make concession for the days when the weather is bad and people are coming in and out of the reception are with mud on their shoes. To take care of this issue, design the area with a runner rug and umbrella holder left nearby the door. Use a sign that reads, “Wet Floor.”

Furniture Style

The style of the office furniture, office chairs and artwork are essential. It can add style to the reception area along with a color scheme to complement the background. The centerpiece should be the receptionist desk. Make sure that your artwork is tasteful and not overbearing.


First impression counts! The reception area can make the difference between whether a potential client returns or does business or not. Have your reception area organized to appeal to the new client and to the existing ones as well.

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Can The Setting Impact Office Productivity?

Office productivity

Office productivity

If you want to know whether an office setting impacts productivity, the answer would be an absolute yes. If your office is being relocated or renovated, it is important to spend time to consider the type of décor that you will use. An office set up and décor can dictate how much productivity the employer will receive from the employees. In addition to communicating with employees what you want done, employers can create an environment that is conducive to productivity. It may start with expanding the office cubicles or purchasing new office chairs. Let’s explore.

Too Close

No employee will feel comfortable in sharing their computer screens with other employees. Your employees will also want privacy and quiet when working. If another employee is too close for comfort, it can create animosity between them. For that reason, office cubicles act as a deterrent to office productivity. Many employers don’t stop to consider that the office set up may be the reason for no productivity from the staff. When employees sit closely together, it can result in constant disturbance when someone is on the phone speaking to a customer or making a private phone call.

The Studies

Many studies have been done on productivity. It seems that it is safe to say, from this information that office productivity also relies on the comfort of the employees. If a staff member especially works long hours, it is best that the employer purchase comfortable office chairs. With the noticeable comfort, the employees will produce more for the employer. Ergonomic office chairs are ideal, whether the office set up includes office cubicles or office desks. In addition, more studies have proven that poor ventilation and fewer decorations in the office set up will reduce office productivity. Moreover, employees that work in offices with windows tend to work better than a windowless office.

Office Improvement

Employers can improve an office to make employees more productive. It is best to begin with the employee’s work space. Make changes to office furniture, company culture and the lighting. If you have to add lighting to brighten up the office, by all means do so. Add office chairs for visitors and customers. Organize the office by including filing cabinets in order to reduce clutter. You don’t want your employees to be spending time cleaning up the office of loose papers when they could be working.


Office setup and layout is essential contributors to improved productivity among employees. Office chairs, office desks and other office furniture are two of the most important considerations. When you make your employees as comfortable as possible, you will get more out of them.

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Turning the Office Into a Fun Place – Office Chairs and All

Office Chair

Office Chair








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When you were going to furnish your office, how did your shopping list look? Did it have a gray desk, black office chair, swivel conference chair, waste paper basket, ergonomic chair, beige filing cabinet and receptionist desk? Yes, these are the normal stuff that the typical office will purchase. Some people think that this is boring. While fancy office furniture is not a guarantee to improving productivity in the workplace, changing the office environment with fun fixtures will help employees to think of work as a fun place to be. Below are some ways that you can turn the workplace into a fun place, office chairs and all.

Milk Desk

You probably have never heard about the milk desk for the office because it is a new concept. The design matches the Apple gear, boasting a white surface and highlighting rounded edges. You can lower the desk and raise it using the electrical gadget that comes with it. You can utilize its many compartments for storage and even as a fish aquarium. The desk is made so that you can hide clutter. You can also opt for a desk for the office made using the wing from a DC3 plane, making for a good conversation piece.

Saddle Chair

If you are looking to change office chairs, then the saddle chair could be an ideal option. The chair comes with a saddle seat to foster good posture and maintain blood flow in the legs.

Bean Bags

Bean bags are great for turning an office into a fun place to be. In fact, these are excellent to use in a meeting room. Just place a coffee table in the middle with the bean bags situated around the table and get the meeting started in a comfortable setting.

Meeting Beds

Yes, you heard right, the next best innovation for the office to replace office chairs or add another option to the office are meeting beds. Made in London, these are becoming very popular in the corporate conference rooms where multiple employees sit on the bed and brainstorm ideas.

The Balancing Act

The balancing act is a piece of office furniture that forces three people to sit on it and try to maintaining their balance while working together in collaborative meeting. Each person has to contribute to the collaboration, making the balancing act – cool and practical.


When it comes to office furniture, ergonomic office chairs should be the staple or ‘go to’ piece for comfort and productivity. However, you can choose to try other innovative and fun items to place in the office to give it creativity and an atmosphere where employees will enjoy working in.